Privacy Policy
1. Introduction
This Privacy Policy describes how Hexagone Aircraft Rental collects, uses, and protects the personal data of users of its website and related services.
Hexagone Aircraft Rental places a high priority on the confidentiality and security of the information entrusted to it by its customers, partners, pilots, prospects, and visitors.
All data is processed in accordance with the General Data Protection Regulation (GDPR – EU 2016/679) and the amended French Data Protection Act of January 6, 1978.
2. Identity of the Data Controller
Data controller:
SAS HEXAGONE AIRCRAFT RENTAL
Headquarters:
1 rue du Pont de Paris
, 60000 Beauvais – France
SIRET: 981 113 665 00013
Intra-Community VAT number: FR70981113665
Phone: +33 787 777 737
Email: hello@hexagone.rent
Publisher: Bernard BINET
Data Protection Officer: Bernard BINET
GDPR Contact: hello@hexagone.rent
3. Data Collected
As part of its educational, administrative, and commercial activities, Hexagone Aircraft Rental may collect the following categories of data:
- Identification Data: surname, first name, date of birth, photo, signature, nationality, license number, or student pilot number.
- Contact Data: postal address, email, phone number.
- Administrative Data: copies of official documents (identity card, medical certificate, proof of enrollment or funding).
- Educational Data: training progress, evaluations, advancement, attendance, exam results.
- Connection and Navigation Data: IP address, browser type, pages viewed, session duration.
- Financial Data: payments, invoices, financing operations.
No so-called “sensitive” data (origin, opinions, health, religion, etc.) is collected, unless expressly required by aviation regulations (e.g., Class 1 or 2 medical certificates).
4. Purposes of Processing
The data collected by Hexagone Aircraft Rental is used for:
- managing enrollments and training progress,
- the educational and administrative management of students,
- access to and use of eLearning platforms,
- compliance with regulatory obligations (DGAC, EASA, Qualiopi, Eduform),
- institutional communication (information, newsletters, events),
- monitoring quality, compliance, and security,
- accounting and financial management,
- and continuous improvement of the user experience.
Data is never sold or transferred to third parties.
5. Legal Basis for Processing
The services provided by Hexagone Aircraft Rental are based on:
- Contractual performance (training agreement, registration, administrative follow-up)
- Explicit consent of the data subject (cookies, newsletters, forms)
- Compliance with a legal obligation (traceability, regulatory compliance, accounting obligations)
- Legitimate interest of the organization (security, internal management, continuous improvement)
6. Data Recipients
Personal data may only be transmitted to:
- Hexagone's internal team (pedagogy, administration, compliance, management),
- instructors and training managers,
- technical service providers (hosts, eLearning platform, communication and management tools),
- control or certification authorities (DGAC, EASA, France Compétences, Qualiopi / Eduform bodies),
- funding bodies (OPCO, CPF, Pôle Emploi, etc.), when necessary.
All service providers and partners are subject to strict confidentiality and GDPR compliance obligations.
7. Data Retention Period
Data Category | Retention Period | Legal Basis |
Training and Registration Data | 10 years after the end of the training | Qualiopi / ATO Obligations |
Administrative and Financial Data | 10 years | Legal obligations |
Contact data and forms | 3 years after the last contact | CNIL recommendation |
Navigation data / cookies | 13 months | CNIL recommendation |
Compliance data (safety, security, audits) | 5 years | Internal obligations |
8. Security and Hosting
The data is hosted on secure servers located in the European Union, primarily at:
IONOS
Hexagone Aviation School implements appropriate technical and organizational measures to ensure data confidentiality and integrity:
- SSL/TLS encryption,
- enhanced authentication,
- access limitation by profile,
- automatic backups,
- regular security audits,
- traceability of user actions on eLearning platforms.
9. Right of Withdrawal
In accordance with GDPR, you have the following rights:
- Right of access to your data,
- Right to rectification of inaccurate or incomplete data,
- Right to erasure (“right to be forgotten”),
- Right to object to processing,
- Right to restriction of processing,
- Right to data portability,
- Right to withdraw consent at any time.
To exercise these rights, simply write to: 📧 hello@hexagone.rent
or by mail to: Hexagone Aircraft Rental – DPO
, 1 rue du Pont de Paris, 60000 Beauvais, France.
In the event of a dispute, you may file a complaint with the CNIL (www.cnil.fr)
10. Cookies and trackers
The hexagone.rentwebsite uses cookies and similar technologies to:
- ensure the proper functioning of the site (technical or functional cookies),
- measure traffic and improve performance (analytical cookies),
- personalize the user experience (preference cookies),
- integrate external content (Google Maps, YouTube, LinkedIn, Instagram, etc.).
Upon your first visit, a banner allows you to accept, refuse, or customize your preferences.
You can modify your choice at any time via the "Manage my cookies" link.
11. Data transfer outside the European Union
Certain functionalities (Google, LinkedIn, YouTube, Instagram) may involve data transfer to the United States.
These transfers are governed by the European Commission's standard contractual clauses or by a GDPR compliance agreement.
12. Policy update
This policy may be amended at any time to reflect:
- changes in regulations,
- organizational or technical changes,
- or recommendations from the CNIL.
The date of the last update is indicated at the top of this page.
13. Contact
For any questions regarding personal data protection:
Hexagone Aircraft Rental
1 rue du Pont de Paris, 60000 Beauvais, France
+33 (0) 787 777 737
hello@hexagone.rent
