1. Introduction

This Privacy Policy describes how Hexagone Aviation School collects, uses, and protects the personal data of users of its website and its associated eLearning platforms.

Hexagone Aviation School places essential importance on the confidentiality and security of information entrusted by its students, instructors, partners, and website visitors.
All data is processed in accordance with the General Data Protection Regulation (GDPR – EU 2016/679) and the amended French Data Protection Act of January 6, 1978.

2. Identity of the Data Controller

Data Controller:
SAS HEXAGONE AVIATION SCHOOL
Professional training organization declared to the Prefect of the Hauts-de-France region under number 32600465260
and approved as an ATO by the DGAC under number FR.ATO.0317.

  • Registered Office: 1 rue du Pont de Paris, 60000 Beauvais, France
  • SIRET: 981 113 665 00013
  • Intra-community VAT Number: FR70981113665
  • Phone: +33 (0) 787 777 737
  • Email: hello@hexagone.aero

Publication Director: Bernard BINET
Data Protection Officer (DPO): Bernard Binet hello@hexagone.aero

3. Data Collected

In the context of its educational, administrative, and commercial activities, Hexagone Aviation School may collect the following categories of data:

  • Identification Data: surname, first name, date of birth, photo, signature, nationality, license number, or student pilot number.
  • Contact Data: postal address, email, phone number.
  • Administrative Data: copies of official documents (identity card, medical certificate, proof of enrollment or funding).
  • Educational Data: training progress, evaluations, advancement, attendance, exam results.
  • Connection and Navigation Data: IP address, browser type, pages viewed, session duration.
  • Financial Data: payments, invoices, financing operations.

No so-called “sensitive” data (origin, opinions, health, religion, etc.) is collected, unless expressly required by aviation regulations (e.g., Class 1 or 2 medical certificates).

 

4. Purposes of Processing

The data collected by Hexagone Aviation School is used for:

  • managing enrollments and training progress,
  • the educational and administrative management of students,
  • access to and use of eLearning platforms,
  • compliance with regulatory obligations (DGAC, EASA, Qualiopi, Eduform),
  • institutional communication (information, newsletters, events),
  • monitoring quality, compliance, and security,
  • accounting and financial management,
  • and continuous improvement of the user experience.

Data is never sold or transferred to third parties.

 

5. Legal Basis for Processing

The processing carried out by Hexagone Aviation School is based on:

  • Contractual performance (training agreement, registration, administrative follow-up)
  • Explicit consent of the data subject (cookies, newsletters, forms)
  • Compliance with a legal obligation (traceability, regulatory compliance, accounting obligations)
  • Legitimate interest of the organization (security, internal management, continuous improvement)

6. Data Recipients

Personal data may only be transmitted to:

  • Hexagone's internal team (pedagogy, administration, compliance, management),
  • instructors and training managers,
  • technical service providers (hosts, eLearning platform, communication and management tools),
  • control or certification authorities (DGAC, EASA, France Compétences, Qualiopi / Eduform bodies),
  • funding bodies (OPCO, CPF, Pôle Emploi, etc.), when necessary.

All service providers and partners are subject to strict confidentiality and GDPR compliance obligations.

7. Data Retention Period

Data Category

Retention Period

Legal Basis

Training and Registration Data

10 years after the end of the training

Qualiopi / ATO Obligations

Administrative and Financial Data

10 years

Legal obligations

Contact data and forms

3 years after the last contact

CNIL recommendation

Navigation data / cookies

13 months

CNIL recommendation

Compliance data (safety, security, audits)

5 years

Internal obligations

8. Security and Hosting

Data is hosted on secure servers located in the European Union, primarily with:
OVH SAS – 2 rue Kellermann, 59100 Roubaix, France.

Hexagone Aviation School implements appropriate technical and organizational measures to ensure data confidentiality and integrity:

  • SSL/TLS encryption,
  • enhanced authentication,
  • access limitation by profile,
  • automatic backups,
  • regular security audits,
  • traceability of user actions on eLearning platforms.

9. Right of Withdrawal

In accordance with GDPR, you have the following rights:

  • Right of access to your data,
  • Right to rectification of inaccurate or incomplete data,
  • Right to erasure (“right to be forgotten”),
  • Right to object to processing,
  • Right to restriction of processing,
  • Right to data portability,
  • Right to withdraw consent at any time.

To exercise these rights, please write to: 📧 hello@hexagone.aero

or by mail to: Hexagone Aviation School – DPO
1 rue du Pont de Paris, 60000 Beauvais, France.

In the event of a dispute, you may contact the CNIL (www.cnil.fr

10. Cookies and trackers

The hexagone.aero website uses cookies and similar technologies to:

  • ensure the proper functioning of the site (technical or functional cookies),
  • measure traffic and improve performance (analytical cookies),
  • personalize the user experience (preference cookies),
  • integrate external content (Google Maps, YouTube, LinkedIn, Instagram, etc.).

Upon your first visit, a banner allows you to accept, refuse, or customize your preferences.
You can modify your choice at any time via the "Manage my cookies" link.

 

11. Data transfer outside the European Union

Certain functionalities (Google, LinkedIn, YouTube, Instagram) may involve data transfer to the United States.
These transfers are governed by the European Commission's standard contractual clauses or by a GDPR compliance agreement.

12. Policy update

This policy may be amended at any time to reflect:

  • changes in regulations,
  • organizational or technical changes,
  • or recommendations from the CNIL.

The date of the last update is indicated at the top of this page.

 

13. Contact

For any questions regarding personal data protection:

Hexagone Aviation School
1 rue du Pont de Paris, 60000 Beauvais, France
+33 (0) 787 777 737
hello@hexagone.aero

🌐 www.hexagone.aero